ARTISAN VENDOR APPLICATION FORM

The Townville Folk Festival @Foots Hill Station is run by the Townsville Folk and Acoustic Music Club Inc., which is a group of local, hard-working, fun-loving volunteers.

We endeavour to provide a broad range of stalls and opportunities for festival goers. Every attempt is made to provide a fair and equitable opportunity for all applicants.

Thank you in advance for your contribution and support of the festival.

In 2026 the festival will be Friday 12th June to Sunday 14th June. The festival gates open to patrons at 10 am Friday morning the 12th.The festival will run daily from Friday 4pm to Midnight and finish 6pm Sunday 14th. 

Festival Contacts -- For all stall Information please contact  TFF Stall Coordinator:   Dee 0417715941
For all Artisan village vendors please contact TFF stall coordinator Dee -  Ph 0417715941
E: stalls@townsvillefolkfestival.com.au 

Stall prices as per following:

3x3 10 amp, 2 Adult tickets = $140. Adult tickets are provided at no charge when running workshops or demonstrations during the festival
6x6 10 amp 2 Adult tickets = $190.Adult tickets are provided at no charge when running workshops or demonstrations during the festival
Additional tickets can be negotiated  (family, staff)

Tickets will be included in the full costing of stalls.  When you have been confirmed successful with your application, you will be sent your contract & invoice of full costing of your stall. Once your invoice has been paid in full, we will issue your tickets. All staff & family must have a ticket including children & toddlers.

Stall holders receive a massive discount off festival tickets. The Price of ticket is included into your stall cost & if you need any additional ticketing, please submit staff numbers & family on your application.

PLEASE MAKE SURE THESE ARE CLAIMED BEFORE THE FESTIVAL BEGINS AS WE HAVE LIMITED TICKETING. Please make sure on arrival you have your ticket ready, no ticket no entry. This will make the process of getting through the gate smoother.  

Please ensure you only claim the number of tickets you require AS PER YOUR VENDOR CONTRACT. We will be cross referencing and any extra claimed tickets will be billed back to you.

Adult  ticket full price is $270 for 3 days discount $120.00

Youth ticket age 13 to 17  full price $135 for 3 days with staff only discount $60.00

Babies /Toddler & chid  0-12 FREE, but please let us know so we can issue them a ticket.

We understand some of you have children working at your stall & they will be accommodated for, in the staff discount tickets.

Please fill in the following details with care and good luck from the Townsville Folk Festival team !

CONDITIONS

Responsible Festival

The Townsville Folk Club prides itself on the community values upon which the festival is based.  This includes: a family focus, environmental consciousness, fun and harmony.  

Stallholders are expected to adhere to the spirit of the festival.  For example:

• No war toys, glow products,  glitter or plastic trinkets to be sold
• Junk foods are in moderation ( no corn dogs, show/ carnival food), 
• Waste is minimized, and managed sustainably
• No single use plastics
• No illegal substances

TFF support stallholders by providing collections for:

• Food waste
• Compostable packaging
• Co-mingled recycling
• Cash for containers

Limited landfill collection is available. We are ensuring we are zero waste this year

Sustainability

ENVIRONMENTAL LORE

At Townsville Folk Festival (TFF) we endorse an Environmental Lore regarding packaging. Due to the remote location we are limited in waste removal options as there is no regular municipal rubbish collection. We are committed to reducing the amount of waste created, and therefore the amount taken off site and into landfill. We sort all the rubbish, compost and recycle wherever possible.

GARBAGE & RECYCLING – NO PLASTIC

As you may be aware, we have worked towards being a waste-free festival for several years. This has involved eliminating unnecessary items that create waste (such as lightweight plastic wrapping and plastic packaging) and switching to compostable alternatives for single-use food and beverage packaging. In addition, the festival promotes and encourages everyone to use reusable bags, baskets, reusable plates, cups, bowls and cutlery. We want to encourage people to bring their own and love the festival as much as we do! This models good environmental stewardship, event responsibility, and makes it easier for the festival to manage waste in a remote location.

On the general festival site for attendees (customers), TFF will provide collections for:

• Food waste
• Compostable packaging
• Co-mingled recycling
• Cash for containers

Landfill collection is NOT available for vendors. Please minimise your non-compostable and non-recyclable waste for ease of removal at the end of the festival.

TFF works with Plastic Free Places (plasticfreeplaces.org/nq), a national program supporting Australian communities to switch away from single use plastics, particularly for hospitality.  All Townsville Folk Festival stallholders at MUST register with Plastic Free NQ (Join Plastic Free NQ | Plastic Free Places | Boomerang Alliance Australia), who will assess packaging suitability and compliance, and provide appropriate recommendations from vendors’ own suppliers. Diana Condylas is the Coordinator for Plastic Free NQ. Her contact details are diana.condylas@boomerangalliance.org.au and 0414 228 050.

Insurances & Licences 

All vendors are to hold a $ 20 million Public Liability Insurance. Certificate of Currency is to be provided with this contract.

Vendors must have all other necessary licenses to run your stall.
Food stalls will not be allowed to operate without a current Food License.  Copy of Food license must be sent with contract.  Townsville City Council will undertake license checks throughout the festival.

The Vendor acknowledges that the festival does not have liability for the theft, loss or damage of property whilst the Vendor is involved with the festival.

The Vendor understands that, apart from that which has been already stated, the festival is not responsible for any further financial or legal liabilities incurred by the Vendor.

ELECTRICITY AND POWER REQUIREMENTS

TFF Electricians carry out temporary electrical installation and distribution services on site for stallholders. 

Any electrical equipment or leads brought into the festival by a stallholder are required to have been inspected and tagged by a licensed electrical contractor within the last 12 months. This is essential for the safety of all stallholders, staff and patrons and a requirement of the Electrical Safety Regulation 2002 Part 5 Division 5. This Act imposes severe penalties in the event of noncompliance with its provisions. We are prohibited by law from connecting any untagged appliances or allowing the use of any untagged leads. It is your responsibility to check all electrical equipment and leads before coming to the festival to avoid any difficulties. Electrical leads that are not tagged may be confiscated unless prior arrangements can be made.

No double adaptors are to be used however tagged power boards are acceptable.

Any faults or power failures caused due to consumer underestimation shall be charged to the consumer. Electricians will make random electricity consumption and equipment tag checks.
All Merchandise, healing & artisan stalls will only receive 10 to 15 amp .
Food stalls all requirements are to filled in below. Making sure you enter the right amount as you will only receive what you have asked for.
There will some stall site that will not have power & please advise us if you do not need power.

Bump in / Bump out

Stalls are required to be on site by Thursday 12pm. Stalls will be  operational by 10am Friday 12th June. (setup & onsite before 10am). Power to the site will be available from Wednesday afternoon.

For safety, and insurance compliance, stallholders vehicle access to the festival is limited to the following times:

• Tuesday 9th: 2pm -7pm
• Wednesday 10th: 9am to 7pm
• Thursday  11th from 8 am to 1pm 
• ( Earlier by arrangement)

Prior permission of the festival stall coordinator is required to set up outside of these times.

Early or late arrivals must contact the stall coordinator on arrival .

Behaviour

As a Vendor you agree to conduct yourself in a responsible and appropriate manner.  We ask you to be patient and flexible if unforeseen changes need to be made. We will do our utmost to ensure that this doesn’t happen

No animals allowed onsite - -(except registered support animals). This must be stated on your application

Abusive & bullying behaviour will not be accepted or tolerated; you will be escorted off site & forfeit any right of refund of stall costing & a banning of future festivals.

Being a part of Townsville Folk Festival @ Foots Hill Station means we work together as a community & support each other. We do not accept bad behaviour within our stall holders, taking another stall holder's allocated spot or spruiking (promoting or publicizing) your stall in front of another is not tolerated.

Vendors failing to comply with these expectations will be asked to leave & forfeit any right of refund of stall cost & be banned from participating in future festivals as a stallholder.

THE APPLICATION PROCESS

• Applications are open from 25 January  until 1st March . Under certain circumstances, the organisers retain the right to accept stallholders after this date.
• If you believe you can meet the criteria, please make your application during this time. It is important that you include photos of your stall.
• Our team will endeavour to be in contact after the 1st March on the outcome of your application by email. You will hear from us even if your application is unsuccessful.
• Invoices will be emailed within a nominated period and stallholders will until 1st April to finalise their payment to secure their site at the Festival.
• Contracts for Townsville Folk Festival will be emailed.
• Stallholders are required to return their signed contract within the specified period to secure their site at this year’s festival. Once contract is signed  your invoice will be email out to you.
• Further correspondence will be sent to each stallholder leading up to the festival regarding information  relating to the festival. 

Thank you for looking through our terms and conditions and the other documents regarding the application. Even if you choose not to proceed, we appreciate that you showed interest in the festival.

Each year, we receive many  of applications and inquiries. Regretfully we are unable to support all applications each year for many reasons. 

If we are unable to provide you with a site this year, we will endeavour to let you know as soon as possible so other opportunities can be pursued. If you decide after you submit your application you do not wish to attend please let us know by email.

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