ARTISAN VENDOR APPLICATION FORM

The Townville Folk Festival @Foots Hill Station is run by the Townsville Folk and Acoustic Music Club Inc., which is a group of local, hard-working, fun-loving volunteers.

We endeavour to provide a broad range of stalls and opportunities for festival goers. Every attempt is made to provide a fair and equitable opportunity for all applicants.

Thank you in advance for your contribution and support of the festival.

In 2025 the festival will be Friday 6th June to Sunday 8th June. The festival gates open to patrons at 10 am Friday morning the 6th.The festival will run daily from Friday 4pm to Midnight and finish 6pm Sunday 8th. 

Festival Contacts -- For all stall Information please contact  TFF Stall Coordinator:   Dee 0417715941
For all Artisan village vendors please contact TFF stall coordinator Dee -  Ph 0417715941
E: stalls@townsvillefolkfestival.com 

Stall prices as per following:

3x3 10 amp, 2 Adult tickets = $120. Adult tickets are provided at no charge when running workshops or demonstrations during the festival
6x6 10 amp 2 Adult tickets = $170.Adult tickets are provided at no charge when running workshops or demonstrations during the festival
Additional tickets can be negotiated  

Tickets will be included in the full costing of stalls.  When you have been confirmed successful with your application you will be sent a contract & invoice of full costing of your stall. Once your invoice has been paid in full, we will issue your tickets. All staff & family must have a ticket including children & toddlers.

Stall holders receive a massive discount off festival tickets. The Price of ticket is included into your stall cost & if you need any additional ticketing, please submit staff numbers & family on your application.

PLEASE MAKE SURE THESE ARE CLAIMED BEFORE THE FESTIVAL BEGINS AS WE HAVE LIMITED TICKETING. Please make sure on arrival you have your ticket ready, no ticket no entry. This will make the process of getting through the gate smoother.  

Please ensure you only claim the number of tickets you require AS PER YOUR VENDOR CONTRACT. We will be cross referencing and any extra claimed tickets will be billed back to you.

Adult  ticket full price is $230 for 3 days discount $110.00

Youth ticket age 13 to 17   full price $115 for 3 days with staff only discount $57.00

Babies /Toddler & chid  0-12 FREE, but please let us know so we can issue them a ticket.

We understand some of you have children working at your stall & they will be accommodated for, in the staff discount tickets.

PLEASE NOTE

Submission of an application does not guarantee acceptance; all applications will be assessed on individual merit, number, and type of other stalls.

Tickets will only be issued once payment is received in full.

We will make sure we review every submission we get, but considering the huge number of vendors that apply we will not be able to get back to everyone and apologise if you do not hear from us.

Please fill in the following details with care and good luck from the Townsville Folk Festival team !

CONDITIONS

Responsible Festival

The Townsville Folk Club prides itself on the community values upon which the festival is based.  This includes: a family focus, environmental consciousness, fun and harmony.  

Stallholders are expected to adhere to the spirit of the festival.  For example:

• No war toys, glow products,  glitter or plastic trinkets to be sold
• Junk foods are in moderation ( no corn dogs, fairy floss etc), 
• Waste is minimized, and managed sustainably
• No single use plastics
• No illegal substances

TFF support stallholders by providing collections for:

• Food waste
• Compostable packaging
• Co-mingled recycling
• Cash for containers

Limited landfill collection is available. We are ensuring we are zero waste this year

Sustainability

TFF is aiming to be a zero waste festival. 2025 we aim for zero waste & all food stalls must comply with reusable items.

All catering packaging is expected to be certified compostable, as approved by the TFF sustainability coordinator.  Single use plastic packaging will not be permitted without approval.

 TFF require all participants, including stallholders to separate their waste into different streams to facilitate waste recovery.  TFF will provide collections for:

• Food waste
• Compostable packaging
• Co-mingled recycling
• Cash for containers

 Insurances

All vendors are to hold a $ 20 million Public Liability Insurance. Certificate of Currency is to be provided with this contract.

Vendors must have all other necessary licenses to run your stall. Food stalls will not be allowed to operate without a current Food License.  Copy of Food license must be sent with contract.  Townsville City Council will undertake license checks throughout the festival.

The Vendor acknowledges that the festival does not have liability for the theft, loss or damage of property whilst the Vendor is involved with the festival.

The Vendor understands that, apart from that which has been already stated, the festival is not responsible for any further financial or legal liabilities incurred by the Vendor.

Bump in / Bump out

Stalls are required to be on site by Thursday 5pm. Stalls will be  operational by 4pm Friday 6th June. (setup & onsite before 10am). We would prefer all stalls except food to arrive by Wednesday. Food stalls can arrive earlier , though no power to the site will be available until Wednesday afternoon.

For safety, and insurance compliance, stallholders vehicle access to the festival is limited to the following times:

• Tuesday 4th: 2pm -7pm
• Wednesday 5th: 9am to 7pm
• Food Vans -  Thursday from 8 am to 6pm Friday 8am to 10 am no later. ( Earlier by arrangement)

Large food trucks will have a dedicated bump-in time on the earliest Wednesday from 2 pm to Thursday 8th

Prior permission of the festival stall coordinator is required to set up outside of these times.

Early or late arrivals must contact the stall coordinator on arrival .

Behaviour

As a Vendor you agree to conduct yourself in a responsible and appropriate manner.  We ask you to be patient and flexible if unforeseen changes need to be made. We will do our utmost to ensure that this doesn’t happen

No animals allowed onsite - -(except registered support animals). This must be stated on your application

Abusive & bullying behaviour will not be accepted or tolerated; you will be escorted off site & forfeit any right of refund of stall costing & a banning of future festivals.

Being a part of Townsville Folk Festival @ Foots Hill Station means we work together as a community & support each other. We do not accept bad behaviour within our stall holders, taking another stall holder's allocated spot or spruiking (promoting or publicizing) your stall in front of another is not tolerated.

Vendors failing to comply with these expectations will be asked to leave & forfeit any right of refund of stall cost & be banned from participating in future festivals as a stallholder.

ABOUT YOU

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