VENDOR APPLICATION FORM

The Townville Folk Festival @Foots Hill Station is run by the Townsville Folk and Acoustic Music Club Inc., which is a group of local, hard-working, fun-loving volunteers.

We endeavour to provide a broad range of stalls and opportunities for festival goers. Every attempt is made to provide a fair and equitable opportunity for all applicants.

Thank you in advance for your contribution and support of the festival.

In 2026 the festival will be Friday 12th June to Sunday 14th June. The festival gates open to patrons at 10 am Friday morning the 12th.The festival will run daily from Friday Midday to Midnight and finish 6pm Sunday 14th. 

Festival Contacts -- For all stall Information please contact  TFF Stall Coordinator:   Dee 0417715941
For all Artisan village vendors please contact TFF stall coordinator Dee -  Ph 0417715941
E: stalls@townsvillefolkfestival.com.au

Stall prices as per following:

Retail and wellbeing stalls (non-food stalls)

3m stall no power $210 Including one adult ticket

3m stall no power $350  Including two adult tickets

3m stall with 1x10 amp power $230  Including one adult ticket

3m stall with 1x 10 amp power $370  Including two adult tickets

6m stall with 1x10 amp power $300including one adult ticket

6m with 1x10 amp power $410Including two adult tickets

Larger by negotiation

Food Stalls

3m with 10-amp power $380 Including 2 Adult tickets

3m with 1x15 amp power $420 Including 2 Adult Tickets

6m with 1x15 amp power $500 including 2 Adult tickets

6m with 1x15 amp power $610 Including 3 Adult tickets

Larger by negotiation

Additional Power outlets $30 +GST each

Tickets will be included in the full costing of stalls.  

Stall holders receive a massive discount off festival tickets. The Price of ticket is included into your stall cost & if you need any additional ticketing, please submit staff numbers & family on your application.

PLEASE MAKE SURE THESE ARE CLAIMED BEFORE THE FESTIVAL BEGINS AS WE HAVE LIMITED TICKETING. Please make sure on arrival you have your ticket ready, no ticket no entry. This will make the process of getting through the gate smoother.  

Please ensure you only claim the number of tickets you require AS PER YOUR VENDOR CONTRACT. We will be cross referencing and any extra claimed tickets will be billed back to you.

Adult  ticket full price is $270 for 3 days; Staff discounted to $120.00

Youth ticket  (13-17)  full price $135 for 3 days; Staff discounted to $60.00

Children 0-12 FREE, but please let us know so we can issue them a ticket.

We understand some of you have children working at your stall & they will be accommodated for, in the staff discount tickets.

Tickets will only be issued once payment is received in full.

Please fill in the following details with care and good luck from the Townsville Folk Festival team!

CONDITIONS

Responsible Festival

The Townsville Folk Club prides itself on the community values upon which the festival is based.  This includes: a family focus, environmental consciousness, fun and harmony.  

Stallholders are expected to adhere to the spirit of the festival.  For example:

• No war toys, glow products,  glitter or plastic trinkets to be sold
• Junk foods are in moderation ( no corn dogs, show food etc),
• No show  or carnival rides 
• Waste is minimized, and managed sustainably 
• No single use plastics
• No illegal substances

TFF support stallholders by providing collections for:

• Food waste
• Compostable packaging
• Co-mingled recycling
• Cash for containers

Limited landfill collection is available. We are ensuring we are zero waste this year

SUSTAINABILITY 

ENVIRONMENTAL LORE

At Townsville Folk Festival (TFF) we endorse an Environmental Lore regarding packaging. Due to the remote location we are limited in waste removal options as there is no regular municipal rubbish collection. We are committed to reducing the amount of waste created, and therefore the amount taken off site and into landfill. We sort all the rubbish, compost and recycle wherever possible. 

For food and beverage packaging, we insist on certified home compostable (Australian Standard AS5810), with certified industrially compostable (AS4736) if there is no home compostable option in that item. We recommend speaking with Diana Condylas of Plastic Free Places NQ, and Gail our Waste and Sustainability Coordinator for advice and clarification to ensure compliance. If you do not comply with the packaging requirements within these terms and conditions, you will not be accepted as a vendor. If you would like us to supply appropriate items to you, we are willing to do so for a fee.

GARBAGE & RECYCLING – NO PLASTIC

As you may be aware, we have worked towards being a waste-free festival for several years. This has involved eliminating unnecessary items that create waste (such as lightweight plastic wrapping and plastic packaging) and switching to compostable alternatives for single-use food and beverage packaging. In addition, the festival promotes and encourages everyone to use reusable bags, baskets, reusable plates, cups, bowls and cutlery. We want to encourage people to bring their own and love the festival as much as we do! This models good environmental stewardship, event responsibility, and makes it easier for the festival to manage waste in a remote location.

A “trash tax” is charged on top of your food stall fee to help ensure we meet our waste targets. The systems in place involve dozens of volunteers who make up our garbology team. Contractors are engaged to remove waste and the cost is high, being in a remote area. Although there will be a skip, it will serve the TFF committee/prep/festival site waste and therefore volume will be limited. Vendors are expected to take their waste home off-site with them.

Each food vendor will have three bins behind their stall, these comprise Recycling, Food/Organics & Landfill. These bins will be emptied each day. We will be tracking waste from each vendor and making sure everyone is accountable and compliant with our waste and sustainability policies.

On the general festival site for attendees (customers), TFF will provide collections for:

• Food waste
• Compostable packaging
• Co-mingled recycling
• Cash for containers

Landfill collection is NOT available for vendors. Please minimise your non-compostable and non-recyclable waste for ease of removal at the end of the festival.

TFF works with Plastic Free Places (plasticfreeplaces.org/nq), a national program supporting Australian communities to switch away from single use plastics, particularly for hospitality.  All Townsville Folk Festival stallholders at MUST register with Plastic Free NQ (Join Plastic Free NQ | Plastic Free Places | Boomerang Alliance Australia), who will assess packaging suitability and compliance, and provide appropriate recommendations from vendors’ own suppliers. Diana Condylas is the Coordinator for Plastic Free NQ. Her contact details are diana.condylas@boomerangalliance.org.au and 0414 228 050.

Insurances & Licences 

All vendors are to hold a $ 20 million Public Liability Insurance. Certificate of Currency is to be provided with this contract.

Vendors must have all other necessary licenses to run your stall.
Food stalls will not be allowed to operate without a current Food License.  Copy of Food license must be sent with contract.  Townsville City Council will undertake license checks throughout the festival.

The Vendor acknowledges that the festival does not have liability for the theft, loss or damage of property whilst the Vendor is involved with the festival.

The Vendor understands that, apart from that which has been already stated, the festival is not responsible for any further financial or legal liabilities incurred by the Vendor.

ELECTRICITY AND POWER REQUIREMENTS

TFF Electricians carry out temporary electrical installation and distribution services on site for stallholders. 

Any electrical equipment or leads brought into the festival by a stallholder are required to have been inspected and tagged by a licensed electrical contractor within the last 12 months. This is essential for the safety of all stallholders, staff and patrons and a requirement of the Electrical Safety Regulation 2002 Part 5 Division 5. This Act imposes severe penalties in the event of noncompliance with its provisions. We are prohibited by law from connecting any untagged appliances or allowing the use of any untagged leads. It is your responsibility to check all electrical equipment and leads before coming to the festival to avoid any difficulties. Electrical leads that are not tagged may be confiscated unless prior arrangements can be made.

No double adaptors are to be used however tagged power boards are acceptable.

Any faults or power failures caused due to consumer underestimation shall be charged to the consumer. Electricians will make random electricity consumption and equipment tag checks.
All Merchandise, healing & artisan stalls will only receive 10 to 15 amp .
Food stalls, all power requirements are to filled in below. Making sure you enter the right amount as you will only receive what you have asked for.
There will some stall site that will not have power & please advise us if you do not need power.


Bump in / Bump out

Stalls are required to be on site by Thursday 12pm. Stalls will be  operational by 10 am Friday 12th June. (setup & onsite before 10am). We would prefer all stalls except food to arrive by Wednesday. Food stalls can arrive earlier, though no power to the site will be available until Wednesday afternoon.

For safety, and insurance compliance, stallholder vehicle access to the festival is limited to the following times:

• Tuesday 9th: 2pm -7pm
• Wednesday 10th: 9am to 7pm
• Food Vans -  Thursday 11th  from 8 am to 12pm  no later. ( Earlier by arrangement)

Large food trucks will have a dedicated bump-in time on the earliest Wednesday from 11 am to Thursday 11th 12 pm

Prior permission by the festival stall coordinator is required to set up outside of these times.

Early or late arrivals must contact the stall coordinator on arrival .

BEHAVIOUR 

As a Vendor you agree to conduct yourself in a responsible and appropriate manner.  We ask you to be patient and flexible if unforeseen changes need to be made. We will do our utmost to ensure that this doesn’t happen

No animals allowed onsite - -(except registered support animals which must be stated & certificate submitted on your application).

Abusive & bullying behaviour will not be accepted or tolerated; you will be escorted off site & forfeit any right of refund of stall costing & a banning of future festivals.

Being a part of Townsville Folk Festival @ Foots Hill Station means we work together as a community & support each other. We do not accept bad behaviour within our stall holders, taking another stall holder's allocated spot or spruiking (promoting or publicizing) your stall in front of another is not tolerated.

Vendors failing to comply with these expectations will be asked to leave & forfeit any right of refund of stall cost & be banned from participating in future festivals as a stallholder.

AMPLIFIED MUSIC IN STALLS is NOT permitted

The use of amplified music is prohibited as TFF is a fully curated live music event. TFF also intentionally creates spaces for guests to be able to rest and find quiet on site. We respect our artist that have come to play live music 

THE APPLICATION PROCESS

• Applications are open from 25 January  until 1st March . Under certain circumstances, the organisers retain the right to accept stallholders after this date.
• If you believe you can meet the criteria, please make your application during this time. It is important that you include photos of your stall & social media links. This will ensure we can promote you on our website.
• Our team will endeavour to be in contact after the 1st March on the outcome of your application by email. You will hear from us even if your application is unsuccessful.
• Contracts  for TFF will be emailed out to successful applicants straight after closing date.
• Stallholders are required to return their signed contract within the specified period to secure their site at this year’s festival. Once contract is signed  your invoice will be emailed out to you.
• Further correspondence will be sent to each stallholder leading up to the festival regarding information  relating to the festival. 

Thank you for looking through our terms and conditions and the other documents regarding the application. Even if you choose not to proceed, we appreciate that you showed interest in the festival.

Each year, we receive many  of applications and inquiries. Regretfully we are unable to support all applications each year for many reasons. 

If we are unable to provide you with a site this year, we will endeavour to let you know as soon as possible so other opportunities can be pursued. If you decide after you submit your application you do not wish to attend please let us know by email.

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